The International Conference on Electricity Distribution (CIRED) and its publisher AIM follow the COPE Code of Conduct and Best-Practice Guidelines for Journal Editors (Committee on Publication Ethics, 2011) on which the following statement is mainly based.
Technical Committee
Technical committee:
A technical committee consisting of experts in the fields is established. The committee oversees the peer-review and publication process. To see the technical committee members, please follow this link.
Equality and Decisions
One or more technical committee member, Session Advisory group member or
reviewer (internal or external) are responsible for evaluating the relevance of
the submitted manuscripts to the proceedings, technical and scientific merit,
originally, and impact. These evaluations are to be carried out regardless of
ethnicity, religion, gender, sexual orientation, political beliefs, and
institutions. Successive to peer-review, the technical committee has full
authority and is solely responsible for the published content and the process
thereof.
Confidentiality
Technical committee member(s) and publishing staff may not disclose manuscripts
or their content, directly or indirectly, to anyone other than individuals
invited to review the manuscript (whether they accept or not), other reviewers
of the same publications, and publishing staff.
Conflicts of Interest
Technical committee member(s) and publishing staff may not utilize the contents
of submitted manuscripts whether accepted or rejected, directly or indirectly
for their own research purposes without prior written consent by the authors.
Reviewers
Contribution to Decisions
In order for final decisions to be made regarding acceptance or rejection of
papers, we rely on peer-review. Peer-review is the process of experts in the
field reading, understanding, and objectively commenting on submitted papers.
Through peer-review, scholars give back to the academic and scientific
community by helping the chair(s) make decisions regarding manuscripts.
Promptness
Reviewers should promptly notify the chair(s) if they are unable or unqualified
to carry out their reviewing duties. Reviewers should do their best to provide
the reviews to the chair(s) as promptly as possible, and within the designated
time-frame.
Confidentiality
Reviewers must not share the contents of the manuscripts they receive for
review, regardless of their decision to review or contents of the review,
directly or indirectly, with anyone other than the person who has assigned the
review.
Fairness
Reviewers should review manuscripts fairly and objectively, with supporting
evidence or arguments, regardless of personal feelings or biases.
Thoroughness:
Reviewers should thoroughly read, understand, and provide constructive feedback
with the aim of improving the manuscript. Reviewers should aim to identify and
report technical issues, irregularities, mistakes, missing citations, and
similarity to other published work.
Conflicts of Interest:
Invited reviewers should immediately inform the chair(s) in case of a conflict
of interest based on competitive, collaborative, personal, family, and other
relationships with the authors or people involved in the work.
Authors
Authorship
Only persons who have significantly contributed to the work and the manuscript
can be named authors on a paper. These contributions include the idea/concept,
design, experiments, evaluation, analysis, drafting or revision of the
manuscript, and others. Authors must all have agreed to be named as such and
for the manuscript to be submitted. Anyone who has contributed based on the
above, but the level of contribution is not significant, may appear in the
acknowledgement section of the manuscript.
Accuracy, Originality, and Plagiarism
Authors should describe their work and the results of their work accurately and
in full. The level of provided accuracy and detail should be such that a reader
can replicate the work independently. Inaccurate, incomplete, fraudulent, and
misleading statements are considered unacceptable and unethical. Direct or
indirect use of other people’s work is not allowed, unless properly cited.
Previous works that have influenced the current work should also be cited.
Presenting someone else’s work as one’s own is strictly prohibited and is
considered plagiarism.
Data and Material
Authors are encouraged to share their data, software, or other sharable
material online, provided copyright and ownership laws surrounding that
particular project permit. Authors may also be asked to share such material
with the chair(s), and/or reviewers, and must be willing to do so if asked.
Dual Submissions
Submitting a manuscript to more than one venue (conference, journal, etc)
simultaneously is not allowed. Presenting previously published work to be
considered as a new submission, without a significant new interpretation or
analysis, is prohibited.
Conflicts of Interest
Authors must notify the chair(s) at the time of submission, if any factor
outside the scope of the research has influenced any step of the work and
manuscript writing. Examples of such factors include but are not limited to
funding, grants, advisory and consultancy, stock ownership, current or past
employment, and memberships, among others. All funding sources should be
disclosed in the manuscript.
Animal and Human Subjects
Works involving human and/or animal subjects must ensure that the work has
abided by institutional guidelines, and pre-approved by required bodies.
Moreover, consent must be acquired from participants, and privacy of subjects
must be ensured. All of the above must be specified with clear statements in
the manuscript.
Hazardous Material
It should clearly be identified in the manuscripts if the works have involved
hazardous chemicals and material, or devices that can be harmful.
Reporting of Mistakes, Errata, and Retractions
If an author identifies a major error in a published paper, he/she must
immediately identify the publisher. Regardless of whether a significant error
is reported by the authors of the work or other readers, authors are obligated
to take the necessary steps to correct the issue. It is decided on a
case-by-case basis whether an erratum will be submitted to notify future
readers of the error and correction, or whether the paper will be retracted.
Unethical/plagiarism issues mostly result in a retraction, while unintended
mistakes will mostly result in the publication of an erratum.
Publisher
Errata and Retractions
The publisher takes the necessary steps to prevent mistakes, academic and
scientific misconduct, and unethical behavior, both intended and unintended.
When mistakes are reported, the publisher works with chair(s) and authors to
publish an erratum clarifying the issue. In cases where the mistakes are severe
and significant, the paper might be retracted. If unethical behavior,
plagiarism, academic and scientific misconduct, or other such activities are
proven to have taken place by an author or authors, the publisher will retract
the paper.
Content and Archiving
The publisher preserves and stores all content digitally on the servers of
their contractor Atmire through the open-platform DSpace.
Copyright and Access
The proceedings and related papers are all based on the open-access model, which means interested individuals and institutions can access the material for free.
Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles in this proceedings without asking prior permission from the publisher or the author. This is in accordance with the BOAI definition of open access.
Ownership and Management
This conference-proceedings is managed and operated by AIM (Association des Ingénieurs Montefiore) when the conference or workshop is organized by AIM and managed and operated by IET when the conference or workshop is organized by IET.
Schedule
This conference proceeding accompanies the conference, meaning a new proceedings will be published every two years for the corresponding CIRED biennial conference. The conference proceedings of the CIRED workshops will be published every two years, the year in between biennial conferences.